The “new normal” will be different to what came before, and employees will understandably have lots of questions about what action has been taken. Americas: +1 857 990 9675 Remote work, technology, and engagement are hot topics in the New World of Work. Effective immediately, we’re restricting visits from external partners, customers, candidates and any other guests in our offices. This document is designed to provide a framework for preparing a company to return employees to work following the pandemic. Test-based strategy. Don’t make plans to host other events until further notice. We’ve created the following email templates that you can download, customize and send to your teams to inform them about your company’s preventative measures against COVID-19, also referred to as the coronavirus. Cover your mouth with your elbow when you cough or sneeze. Templates for employers. There’s no need to panic – let’s all contribute to keeping our workplace safe. It’s useful to scale your outreach to the staff based on the current situation in the region where you operate. If you have traveled to any of the high-risk areas (or if you’re currently there), please contact HR and your manager as soon as possible. Please cancel any meetings you’ve already planned with them and reach out to our IT department to get support on how to run these meetings virtually if possible. Instantly Download Free COVID-19 Letter Templates, Samples & Examples in Microsoft Word (DOC) and Google Docs Format. Consult our guide to Mental Health At Work: Helping Employees Cope During COVID-19, Webinar: Customer Exclusive: Paycor Learning Management Demo - 2/3 @2pm ET, Webinar: Paycor's Long-Term Care HCM Platform Overview, How the Manufacturing Industry Can Promote Mental Health at Work, How the Long-Term Care Industry Can Promote Mental Health at Work, Letting Employees Know Where to Direct Questions. Because, when it comes to public health, you don’t want to underreact, but you don’t want to overreact either. 16. As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. A return to work form is used to document the details of an employee’s return to work after a period of illness or injury. Your letter won’t cover all the bases. To give HR leaders a head start, Paycor an HCM software provider, is sharing a letter you can use to welcome your employees back to work. Remember that if possible it’s still advisable to allow remote work. 17. We rely on you to help your team members adjust as smoothly as possible. Asymptomatic employees with access to COVID-19 testing may shorten the quarantine period to 7 days if a negative test is received within 48 hours of the anticipated return. We will be monitoring the COVID-19 outbreak and will let you know as we have new guidance from the local authorities. To encourage social distancing, SMBs may stagger staff schedules and close off or limit access to certain areas. ... Letter to staff who refuse to return to work due to COVID-19 concerns. Inform the staff about the precautionary measures that your company is taking and provide clear guidelines so that employees protect themselves and the workplace. Example letters, forms, policies and HR templates for employers to use. Scope. Remove any information from this letter that is inappropriate or irrelevant to your work force. Under the American’s with Disabilities Act, employers are permitted to require a doctor’s note from their employees external icon to verify that they are healthy and able to return to work. Available in A4 & US Sizes. Remember that if possible it’s still advisable to allow remote work. (Check out our infographic on social distancing at work.). Return to Work Guide – Assessing the Risk and Actions to Mitigate Them . Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Talk to your manager immediately and work from home or get sick leave. Template: COVID-19 communication to employees Below are a communication template and guidelines that startup companies can send to their employees regarding the novel coronavirus (COVID-19) pandemic. Download COVID-19 Return To Work Letter Template. In such times of uncertainty, your role in HR is to help everyone remain calm, but at the same time ensure that new policies are implemented. Employers' health and safety duties and coronavirus (COVID-19) We do take and will continue to take precautionary measures so that we can keep working with a lower risk factor, but we realize that health is the top priority at this point. cough) but can work, don’t risk staying at the office. Europe & Rest of World: +44 203 826 8149 Many employees will have questions around the preventive measures, so keep managers informed about the best ways to address concerns that may come up. We’re already cautious when it comes to office hygiene, but in times like these, we ask you to ensure you follow these official guidelines: Your health is our top priority, so we will keep an eye on any developments around the coronavirus outbreak and will let you know if there are any extra precautionary measures we all need to apply. You can return to the office only after you’ve fully recovered, with a doctor’s note confirming your recovery. We might ask you to work from home for 14 days until you’re fully asymptomatic and avoid all in-person contact with colleagues in the meantime. Active screening requirement. Look below for the latest news and updates, as well as critical member-only resources. Let your team know who to contact with questions and encourage an open door policy. If they subsequently test positive for COVID-19, they should follow the instructions above for positive diagnosis. a spouse, a flatmate or a child). Following up from [last week’s] email and considering the updates of the coronavirus outbreak in our region, we want to take some extra measures to protect our teams’ health. Once downloaded, you can easily edit the language as required. You also need to get your teams prepared for the next phase. Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. Subject: COVID-19: Keeping Our Workplace Safe. It’s an anxious time for everyone, at the very least people should know they are valued.? Start hiring now with a 15-day free trial. The best way to do so is to contact the employer through a letter or an email, and request for working remotely. Make sure to update managers on any changes you make to company policies, e.g. Lastly, it’s good practice to let employees know that their hard work is appreciated. Subject line: Coronavirus preventive measures. Keeping the workplace safe is a group project. As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to … Coronavirus and COVID-19 The coronavirus pandemic has changed the way we work and manage employees. If you have something planned, talk to your manager; we’ll try to rearrange trips when we have official guidance that’s it’s safe to travel. When a virus spreads, so do the rumors and fears. Employees have a protected right to work in a safe environment. Easily Editable & Printable. This coronavirus policy applies to all of our employees who physically work in our office(s). 6 Steps To Take If an Employee Tests Positive for COVID-19. You can find here [link] comprehensive guides on how to work remotely effectively and what tools to use in order to keep being productive. Human resources departments can use our free Return to Work Forms to collect information on the cause of injury or illness, upload supporting documents, and outline the reintegration plan for both employee and employer. Quickly Customize. Open the windows regularly to ensure regular fresh air flow. That’s why we are offering free printable HR, health, healthcare, and other COVID-19 templates related to the COVID-19 Coronavirus. Social distancing will play a big part, and you may also want to create a workplace mask policy. If you’re feeling sick, leave the office immediately and stay at home until you’re completely asymptomatic. Coronavirus Memo To Employees. Mostly, make sure you also stay safe and reach out with any questions or concerns you have. Americas: +1 857 990 9675 Use one of the below strategies to determine when HCP may return to work in healthcare settings 1. There’s a lot business can do to make workplaces safer, though some strategies will vary by industry. If so, we will update you as soon as possible by email. Most importantly, give employees clear guidance on what to do if they feel ill—i.e., go (or better yet stay) home. [You can also include specific, official guidelines from the government that may apply, such as pay to hourly employees, additional parental leave, etc.]. Coronavirus (COVID-19) Health and wellbeing. The more employees who work remotely, the easier social distancing will be for those who can’t—which makes things safer for everyone. This email can go specifically to managers and team leaders in order to keep everyone aligned. Although for the time being our region is mildly affected, we want to act fast and ensure we’re taking all the precautionary measures to avoid any risks. Feel free to reply to this email or stop by HR if you have any questions or concerns. As of today, all business trips to high-risk areas are canceled. Also, make sure that you keep the communication lines open, beyond those emails, so that employees can address their concerns or questions about the pandemic outbreak. A letter of intent to return to work is written by an employee to let an employer know that they’re ready to return to work after a period of sickness, surgery, or injury. Return to Work from Furlough Letter (COVID-19) IMPORTANT: This document is no longer being updated. These all might sound like inconveniences, but they’re preventive measures we need to take in order to protect our health, and also not infect our loved ones or fellow citizens. 2019 Novel Coronavirus Work Expectations Template – March 25, 2020; Essential Employee Sample Letter – March 31, 2020; Employee Communication for an Agency with a Positive COVID-19 Test – April 7, 2020; Sample: … Although an employee’s unreasonable fear of contracting COVID-19 in the workplace may not be sufficient grounds for rejecting a job offer and continuing to be eligible for UI benefits, an employee… You have a medical background such that COVID-19 could put your health at risk. If you’re unsure about something, simply ask and we’ll find a way to make it work for everyone. Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak . Download COVID-19 Return To Work Letter Template, These letters are tailored to employees who are required to be present at an actual workplace, at least most of the time. Stay healthy and don’t hesitate to contact your managers or HR, if you have any questions or concerns. Talk to your manager to see if this is possible, based on current projects and team needs; if not, we’ll ask you to use your paid leave. Covid-19 is the disease caused by Coronavirus and it spreads largely through coughing and sneezing. if you decide to offer more flexible remote work options, as well as any guidance you have from the government. At this stage, it’s important to make employees aware of the situation and let them know that you might have to take additional measures if the virus outbreak spreads in your region. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. With the help of Covid-19 letter templates, the person can send a clear message to respected recipients. If you’re catering for a family member who’s been diagnosed with COVID-19, but can work, you can request to work from home. COVID-19 Symptoms: Employees with symptoms of COVID should self quarantine and consult with their physicians. WHO Coronavirus disease (COVID-19) travel advice. Need a little help? Workable is all-in-one recruiting software. You’re also advised to refrain from visiting partners’ offices and scheduling meetings in coworking spaces. WFH v The Workplace. Employees don’t feel safe going to work and prefer working from home instead. We will all continue to navigate and learn within the landscape of COVID-19. Avoid touching your face – especially eyes, nose, and mouth – with your hands. This toolkit will be updated frequently to reflect current legal guidance. In case you have the slightest symptoms (e.g. Consult our guide to Mental Health At Work: Helping Employees Cope During COVID-19. The Coronavirus that causes COVID-19 is mainly transmitted through aerosols/droplets generated when an infected person coughs, sneezes, or exhales. 4.Employee . Neither the author nor Workable will assume any legal liability that may arise from the use of this policy. These letters are tailored to employees who are required to be present at an actual workplace, at least most of the time. This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. Don’t let jargon stand between you and your to-do list. Dear _____,. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). The way you communicate these changes to your team matters. Who physically work in healthcare settings 1 HR team, and your managers are always available to discuss any or... 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